Hi. You’ve been thinking about applying to volunteer (APPLY HERE), have applied or even got a selection email. Here are some general questions that will help you with the logistics of volunteering with TEDxCharlotte.
Who is the Volunteer Coordinator?
Hi. That’s me, Stephanie Hale. Prior to the event, you can email me at email@example.com. The morning of TEDx you can find me near the registration desk, which is right at the front. That is also where you will check in that morning.
When is TEDxCharlotte 2017?
October 13, 2017. It is ALWAYS on a Friday. If you aren’t able to attend on a Friday due to work, school or family obligations, please don’t apply and take a spot from someone that is available.
What does the Volunteer Timeline look like?
- Applications are now open. They will close at midnight on September 1, 2017.
- Selected volunteers will be notified by midnight on September 15, 2017.
- All volunteers need to be confirmed by midnight on September 30, 2017 or you will be dropped from the list.
How do we communicate with each other and with you?
Once the volunteer list has been finalize I will invite you all to Slack specifically for you. It will give you a place to ask questions, so that everyone gets the answer, chat with each other and crowd source some of those answers for you. This works much better than have 10 people ask the same question on an email. Keep in mind: the night before and morning of the event, I’m really busy so…I might not answer quickly, use your best judgement, ask your fellow volunteers and run with it.
Where do I park?
The event will be at Dale F. Halton Theater on the CPCC Central Campus. That gives you a few options including great public transit options. However, parking will be provided for volunteers and attendees in the Faculty and Theater Parking lot off of 3rd Street.
What should I wear?
Please wear comfortable clothes that aren’t pajamas. Jeans are fine. If you like to be more dressed up, knock yourself out. We will be giving you a t-shirt to wear. Oh, and comfortable shoes is a good idea.
Will I get feed?
Yes, we will provide lunch, snacks and water. There will be coffee in the morning. Plan on eating something before you arrive. The morning is very busy as we get things set up so we need you there and ready to go.
Where do I go when I arrive that morning?
There will be a sign in sheet with your name tags ready for you at registration.
What will my morning look like?
We arrive at the venue at 7:30am for set up. Our first order of the day is to get registration set up. We throw as many volunteers and organizers at that as possible to get it done quickly. Outside of that set up t-shirt pick-up and sales and a few last minute things that come up.
How will I know what job I’m my volunteer job for?
During the event the tasks are registration, stage hand, speaker runner, t-shirt sales, ushers and miscellaneous other tasks. The less fun tasks (i.e setup, lunch/break cleanup and tear down) we all pitch in and get those done. I prefer not to assign you tasks ahead of time and instead get a sense of your work during orientation and/or the set up and then grab you for specific tasks at that time. Otherwise I make arbitrary decisions based on how your name sounds, which is lame.
As long as the guests are taken care of and things aren’t left undone, I’m good with letting you watch some of the speakers. Just keep in mind the point of giving you t-shirts, lunch and a free ticket is because you are working to make TEDxCharlotte run smoothly.
What does break down look like?
Normally, we just need to clean up trash, break down the stage and load everything out. This is much like set up in reverse. We throw everyone at it and get it down as quickly as possible.
Let’s get to the party part…The After Party?
We will most like not have set up for an after party. You are welcome to be there and just enjoy.
Well, if that still didn’t answer your question or you have a different one, please email me and I will be happy to answer it and maybe add it to the FAQ page.